Hiring an independent service for your home cleaning can be a complicated process. You are allowing these people into your home, YOUR space! This is a very personal endeavor and you should take great care in this process. There are many companies out there to choose from and they all range in size. You may even be looking at just hiring and individual to help with your cleaning needs. There are numerous laws surrounding employment, worker’s compensation, taxes, and payroll that you would have to research and follow if you didn’t have a company such as Attention To Detail, LLC to choose as your home cleaning service.
Below are a few legal facts you should know before hiring an independent cleaning service.
Legal Fact #1 If you pay more than $1700.00 per year to an independent housecleaner, you must sign up for an Employer ID Number with the IRS. You are required to pay local state and government taxes. These taxes become part of your personal tax liability and must be reported on your Form 1040. Penalties for non-payment will include interest penalties and fines.
(For the entire list of forms to be completed, see this page on the IRS website .)
Legal Fact #2 You must verify that the person is legally allowed to work in the United States by having them complete the I-9 Employment Eligibility Verification form. Penalties for hiring illegal aliens range from $250 to $10,000. You should keep a signed W-4 form on file for each employee; you may also want to keep a photocopy of each employee’s Social Security card. (For the entire list of forms to be completed, see this page on the IRS website .
Legal Fact #3 Make sure that your homeowners’ insurance includes a liability clause in case your employee gets injured at your home. At least $300,000 in liability protection is recommended, but up to $1 million in an umbrella or excess liability policy may be needed to protect you. You also may be liable for workers’ compensation payments that would not be covered by your homeowner’s insurance. You can view the Worker’s Compensation Laws for Washington State here: http://www.workerscompensation.com/regulations/statehome.php?state=washington
If you choose to hire a professional home cleaning service such as Attention to Detail, LLC, we will take care of these logistics for you! We are the employer, so you don’t have to worry about filing with the IRS for an employer ID number. We verify that each employee is legally allowed to work in the U.S. and we have all of the insurance that covers any accident that might happen in your home. Our clients find this a very reassuring and valuable part of what we, at Attention To Detail have to offer.